Right to Work
Digital Status, eVisas and Share Codes
Many workers now prove their status online, which changes how checks are carried out and recorded.
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What the issue is
Many people now hold digital immigration status (an eVisa) rather than a physical document. Their right to work is checked using the Home Office online service with a share code the worker provides.
Why it matters
Where status is digital, a physical document may not be an acceptable basis for the check. The online result must be checked against the person and retained as the guidance requires.
Practical point
Share codes expire and are specific to the purpose. A code generated for another purpose, such as renting, is not a right to work code.
Common failures
- Accepting an expired BRP or other physical document instead of an online check.
- Not confirming the photograph matches the person.
Evidence to keep
Examples to consider where relevant — not a complete or mandatory list.
- The online profile result showing the check date.
- Record of who carried out the check.
Practical preventative steps
- Update onboarding checklists for digital status.
- Keep a record of the purpose-specific share code used.
Official rules and guidance
Rules and guidance change. Check the current official sources before relying on this information.
This is general legal information for organisations, not advice on your circumstances. Duties depend on your business, workers and the rules and guidance in force at the relevant time. No outcome is guaranteed.
Andrew Williams Solicitors provides regulated legal advice, legal review, representation and solicitor-led compliance support. Compliance monitoring and workflow technology (such as ICMS and ComplianceWatch) is provided separately by Ibiab Systems and is not legal advice.
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When solicitor advice may be appropriate
Speak to Andrew Williams Solicitors about your organisation's position, a Home Office visit, a penalty notice or a licence concern. Scope and fees are agreed in writing before substantive work begins.