Visa Expiry & Repeat Checks
Visa Expiry and Repeat Checks
Missed expiry dates are a preventable cause of illegal working risk.
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What the issue is
Workers with time-limited permission need monitoring so follow-up checks are completed before permission ends.
Why it matters
A missed date can remove the statutory excuse and, for sponsors, indicate weak monitoring.
Why manual methods fail at scale
Spreadsheets and calendar reminders depend on individuals. As worker numbers grow, dates are missed, files are duplicated and staff changes break the process.
Common failures
- Expiry dates not recorded at onboarding.
- Reminders tied to one person's calendar.
Evidence to keep
Examples to consider where relevant — not a complete or mandatory list.
- An expiry register and follow-up check results.
Practical preventative steps
- Set reminders well ahead of expiry.
- Assign a back-up owner.
Official rules and guidance
Rules and guidance change. Check the current official sources before relying on this information.
This is general legal information for organisations, not advice on your circumstances. Duties depend on your business, workers and the rules and guidance in force at the relevant time. No outcome is guaranteed.
Andrew Williams Solicitors provides regulated legal advice, legal review, representation and solicitor-led compliance support. Compliance monitoring and workflow technology (such as ICMS and ComplianceWatch) is provided separately by Ibiab Systems and is not legal advice.
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When solicitor advice may be appropriate
Speak to Andrew Williams Solicitors about your organisation's position, a Home Office visit, a penalty notice or a licence concern. Scope and fees are agreed in writing before substantive work begins.